Who can use the Variations Manager?

The ‘Variations Manager’ feature is available to users with Enterprise subscriptions.

What is a Variation?

A ‘Variation’ is a Project that is linked to a Master course:

…each of your ‘Variations’ could be for a different language or brand:

You can have as many or few Variations as you like.

Edits that are made in your Master Course will be inherited by your Variations.

Each Variation can be Released individually or packaged as a 'Multi-Language export'.

How do I get started with the Variations Manager?

To get started, create a Project which you wish to create language Variations from, this will become our ‘Master course’.

In this case I’m going to create a Project called ‘My Master Course’ using the ‘Get started’ menu:

Build out the course as usual adding all of the text, images, videos and other assets.

Once your course is built, it’s time to start thinking about using the Variations Manager.

To access the ‘Variations Manager’, click this button:

…at this point your course is still a ‘Project’ (we want it to be a Master Course for this feature) so when the Variations Manager opens this will display:

…click ‘Convert Project to Master Course’ and once our Project is converted we will get to see that ‘Variations Manager’:

…at the moment we have not created any ‘Variations’.

To begin creating your Variations click the ‘Export Translation’ button:

…this will export the text content from your Master course, you can choose whether the content exports as XLIFF or CSV format:

…once you have chosen what format you would like your export in press ‘Download’.

You can now share this file with your translation agency, they can make copies of the file in order to create Variations with different languages.

Creating Variations

Once you have received your file/files back from your translation agency, you are ready to start making Variations.

To begin adding Variations click this button:

…this will open the ‘New Variations’ pop up:

…click the ‘Upload translations files’ toggle then choose your files by pressing ‘Choose files’ or dragging multiple files onto the ‘Choose files’ button.

Once you have added your files, click ‘Create Variations’.

Your Variations will now show:

Let’s take a look at this interface, clicking the ‘Name’ of your Variation will open it, for example if I click here:

…the English Variation will display:

…changing the name in this field will change the name of the Variation (this is similar to changing a Project name in the ‘Configure’ menu):

…the ‘In Release’ toggle will decide if this Variation is available in your Multi-Language Release, click here for more information about Mulit-Language releasing:

…the ‘Language’ field will allow you to keep a note of the Language (handy if you have not added this previously to your Variation), this field also tells the Browser what language the course is in:

…if you wish to edit your Translation again, you can do by clicking ‘Import Translation’ button:

Now that you have experience with using the Variations Manager, let’s take a look at creating a Multi-Language Release.

Manually entering Project names

Another workflow is to manually create Variations, to begin with download your translation file by clicking this button:

You can now share this file with your translation agency, they can make copies of the file in order to create Variations with different languages.

Next click ‘Manually enter project names’ and then select a language from the ‘Choose your language’ dropdown here:

…add a name for the Variation here (this is similar to adding a ‘Project name’ in standard Projects):

…you can add many Variations at the same time, pressing ‘Add New Variation’ will give you additional Variations:

Once you’re happy with your Variation names, click ‘Create Variations’.

…now for each Variation, upload a translated version of your XLIFF/CSV file by pressing ‘Import Translation’ and choosing the relevant file.

💡 Please note! The language variation that your learner chooses will be remembered between sessions, if the learners cookies are cleared they will return the Language chooser page. 

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