Once you start uploading images these are automatically added to your Asset Library.
Who can use the Asset Library?
The Standard Asset Library is available to all users.
All Assets in the account can be viewed by all users.
The Enhanced Asset library is available as an upgrade, please reach out to us if you would like more information on how to access the Enhanced Asset Library.
How do I get started with the Standard Asset Library?
The Standard Asset Library will be accessible by clicking the ‘From Library’ button that is relevant to the type of Asset you are trying to alter.
For example, if I wish to alter an ‘Image’, firstly I click to edit an ‘Image' field and then click this button:
…If I wish to alter an ‘Audio’ file firstly I click to edit an ‘Audio’ field and then click the ‘From Library’ button.
Selecting an asset
After opening the Asset Library, you will see all of the Assets that can be placed in the container that you have chosen.
Once you have selected your Asset, click this button:
…to add it.
The ‘Filter’ control will allow you to search directly for your Asset by name:
…if you would like to do a new search, press ‘Reset Filters’ and then add the name to the search Filter.
The name of an Asset will be automatically set according to the name and file type that was set when you uploaded the Asset.
If you wish to Download an Asset firstly open the Enhanced Asset Library and click the name of the asset you would like to Download.
Then click ‘Download’:
Elucidat allows you to keep your Assets in ‘Folders’ to keep everything tidy in your Asset Library.
By default your Asset Library will have a couple of Folders already set up:
‘All Folders’ - any new Folders you create will sit within this.
‘No Folder’ - this is where your Assets will automatically be organized until they have been added to a Folder.
...to add an additional Folder:
In the ‘Folders’ panel in your Asset Library, right click where it says ‘All Folders’ and then select ‘Create Folder’
…add a name for your Folder, in this case I’ll call my Folder ‘Example’:
…and press Save changes.
Now the Folder will appear in the ‘Folders’ panel:
…to add an Asset to a Folder:
In the Asset Library, find the Asset which you would like to add to your Folder.
Click ‘Select a Folder’, this is just below your Asset name and details:
…a dropdown will appear, choose your Folder from here:
…to delete or rename a Folder:
Right click your Folder in the ‘Folders’ panel and choose one of the options:
…to remove a Asset from a Folder:
In your Asset Library, find your Asset and click the x in the top right of the Folder:
Please note that only Administrators can rename and create folders.
Enhanced Asset library
If you have purchased the Enhanced Asset Library you will be able to access it by pressing the ‘Library’ button at the top of your interface:
What are the advantages of the Enhanced Asset library?
- All Assets in the same interface
- Give your Assets descriptions
- Find and replace assets
- Delete Assets
- Information on assets such as who modified the asset last
- Batch upload
- More asset types available to edit (Caption and Font files also available to edit)
Giving your Asset a Description
You can give a Description to your Assets so that you and your colleagues have context as to how Assets should be used.
If you wish to give your Asset a Description firstly open the Enhanced Asset Library and click the name of the asset you would like to give a Description.
Then click this box to give your Asset a Description and then press ‘Save changes’:
To use the Replace feature, firstly open the Enhanced Asset Library and click the name of the asset you would like to replace.
The details of the Asset will now display.
Click the ‘Replace’ button.
The ‘Replace’ dialogue box will now open:
…drag an image on to the box or click ‘Choose File’ to select a replacement, Elucidat will upload your replacement file and then ask if you are happy to go ahead with replacing the asset:
…click ‘Continue’ if you are happy to use the Asset.
Your original Asset will now be replaced with your new Asset in all of the Projects that it has been used in.
If you wish to Delete an Asset firstly open the Enhanced Asset Library and click the name of the asset you would like to Delete.
Then click ‘Delete’.
If you wish to add multiple files to your Asset Library firstly open the Asset Library.
Select the Assets which you wish to upload and click ‘Open’.
Please note that batch uploading is subject to your Browser’s limitations.
Additional File Types
As well as Image, Video and Audio files, the Enhanced Asset Library allows you to upload and manage Caption and Font files.
This allows you to manage all your Assets in one place, and see which Projects these files are currently being used in.