In order to create subtitles, first we need to create an .srt file. This is a special sort of subtitle format.

This is a guide to how to create this file using only the default applications on your Mac and PC.

To create the basic .srt file

Open Notepad or TextEdit.

Now we need to construct what will be said in our Subtitles.

There are three basic components that you need to add for each line of subtitling.

  1. Number in the sequence.

  2. When you want the subtitles to be displayed (start and end point).

  3. What you want the subtitles to display.

Note: the colouring is for highlighting only and not a requirement when creating your subtitles.

So in the following…


00:00:01.000 --> 00:00:03.000


…I am saying this is the first in the sequence (sequences begin at 0), that my Subtitles will display from the first to the third second and I want to display the text ‘Hello’.

To add subsequent Subtitles insert a blank line and repeat the same process:


00:00:01.000 --> 00:00:03.000



00:00:03.000 --> 00:00:05.000

How are you?

In the above example it will say ‘Hello’, followed by ‘How are you?’ in the third second.

Note: It is important to follow this formatting exactly, if you would like to see an example .srt file, click here.

To save as .srt


Press ‘Save’.

In the dropdown titled ‘Save as type’ select all files.

Now type a name for your file, adding .srt to the end.

Here’s a handy video if you are in doubt.

On Mac

Press ‘Format’ and press ‘Make Plain Text’.

Press ‘Save’.

Add your title in the ‘Save as’ field.

Now untick the ‘Hide extension’ tick box in the bottom left of the popup window.

Delete the extension ‘.txt’ and replace it with ‘.srt’.

Press ‘Save’.

Text edit will display a warning; press ‘Use .srt’.

Importing Subtitles into Elucidat

Open a ‘Video’ page.

Add a video.

Click ‘Upload’.

Select your .srt file.

Elucidat will upload your file.

Now when your Learner watches your video they can turn the Subtitling option on by pressing the ‘CC’ button in the bottom right of the video screen.

In-Page audio subtitles

You can add subtitles to your ‘In-page audio’ using the same method.

Click the ‘In-page audio’ edit button.

Click upload.

Press ‘Choose File’ in the ‘Upload captions/subtitles’ section and select your .srt file.

iOS captions

Please note that in order to have captions display in iOS, captions require a slightly different format.

In order to have captions on iOS - you need to format your SRT like this:



00:00:01.000 --> 00:00:10.000



00:00:15.000 --> 00:00:20.000

How are you?

When you save your file you will need to give it the extension: .vtt

Subtitle translation

Please note that your Subtitles will be included in any XLIFF or CSV exports that you make for Translation, for example if I wish to translate my demo file to French I would do something like this by adding my translation to column D of my CSV:

...this means you can use the standard translation process to update subtitles for specific language versions.

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